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Chantry Centre pop-up market applications  

The Chantry Centre pop-up market runs on the first Saturday of every month between March to December. 

 

 

If you are interested in trading at the pop-up market, please fill in an application form below: 

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Trader application form 
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Pitches

 

Pitches cost £20 per market.

 

Each trader pitch allows for 1 x trestle table per pitch. If you plan to bring more than one table to the market, you will need to book and pay for two pitches. Multiple pitches will always be placed together.

 

Traders are required to bring a standard 6ft trestle table to the market and use a pop-up market tablecloth on the day. Please be aware tablecloths will only fit this size table.

 

There are no charges to hire a tablecloth. If you need to hire a 6ft trestle table there will be a small hire fee per market. Please select this option at the bottom of the application form.

Booking 

Please be aware your pitch will not be confirmed until you receive a confirmation email and bespoke payment link from Andover Markets.

Please select the dates you wish to trade:
Please confirm the number of pitches (1 x trestle table per pitch) that you wish to book for each of the selected dates:
If you wish to hire a trestle table for each of your selected dates, please confirm the number required per market:
Please confirm if you require access to electricty:

*Please be aware electricity supply is only available in the garden area, so it will not be possible to rotate your pitch at each market if this service is required. 

Thank you! We’ll be in touch.

Terms and Conditions

 

 

Applications

  • All product offerings must be vetted prior to applications being accepted.

  • Applications will be assessed on a first serve and curatorial basis.

  • Acceptance and non-acceptance of applications will be at the sole discretion of Test Valley Borough Council and will be based on information given by the applicant. 

  • The council reserves the right to reject applications and not enter into any correspondence or otherwise explain reasons for its decision.

  • Stall positions are at the discretion of the council and we will aim to rotate trader positions at each market.

  • Applications will not be confirmed until applicants receive a confirmation email and bespoke payment link from the market organisers.

 

 

Fees and Insurance

  • Stall fees are as outlined in the application form.

  • Fees must be paid in advance via Pitchbookings.com and failure to pay the stall fee in advance will result in cancellation of the pitch.

  • Each stall holder must hold and provide evidence of public liability insurance.

  • Traders who sell foodstuffs must comply with the requirements of the Food Hygiene Regulations and Food Safety Act.

  • A TEN is required for any stall holders selling alcohol – this will be undertaken by the council’s representative.

 

Cancellation

  • Notification of non-attendance is required in advance to allow organisers to fill gaps.

  • If a trader cancels a market booking in writing giving at least 14 days notice, their full payment will be refunded. We aim to do this within 28 days of notice of cancellation.

  • If a trader cancels giving less than 14 days notice, their fee will only be refunded if the organiser can find a suitable replacement. If a replacement trader cannot be found, the pitch fee will not be refunded. 

  • If an event is cancelled or postponed by the event organiser, all traders will be offered the opportunity to transfer their booking to the NEXT AVAILABLE EVENT. In this case, the event organisers will aim to give at least 7 days’ notice unless, in unforeseen circumstances beyond our control by which we will inform traders as soon as possible.

  • Upon cancellation or postponement, traders will be contacted via email with the next available event date and a deadline to which they must respond with their chosen option, pitch refund or transfer. The transfer option is only valid to use on the date stated by the event organisers and payments cannot be used as holding credit to future events. If the trader cannot make the date stated, then a refund must be issued. If the event organisers, do not hear back by the date stated, no refund or transfer will be issued and your booking will be cancelled.

 

 

Products

  • It is the responsibility of the stall holder to ensure they conform to any safety and compliance standards pertaining to their products.

  • All products and stall representation must be of a high standard.

  • If too many stallholders apply to sell similar products, priority will be given to locally based stallholders, or pitches will be offered to similar traders on a bi-monthly rotation.

 

 

 

Stall Set Up and Equipment

  • Set up will take place on the day of the market from 7:30am until 9:15am.

  • The council representative will try to watch stalls during the set-up and close down periods, but please note that the Chantry Centre cannot take any responsibility for stock or other items brought on site if left unattended.

  • The market will open for trading from 09:30am and will close at 4pm.  Stall holders should not set up or take down within this period without consent from the organisers.

  • Traders must comply with any reasonable instruction given by the council’s representative on the day.

  • Stall holders must provide their own trestle table, unless they have paid to hire one. 

  • The council will provide tablecloths for all traders to use.

  • All stall equipment including racks, tables, etc must be contained to the pitch boundaries.  Public access ways must be clear at all times.

  • All equipment must be in good repair and operated in a safe manner.

  • Traders must observe health and safety requirements at all times.

  • The location of stalls will be determined by the council.  Stalls will be rotated on a regular basis to ensure all traders can have access to different trading areas.

 

Parking

  • Parking for unloading is available via the Chantry Centre service yard, however stall holders are required to pay for parking in a nearby car park on the day of the event.

 

 

Waste and Rubbish Removal

  • Stallholders are required to remove their own rubbish and waste from their immediate stall location.  Boxes and cartons must be removed from the market area.

  • Stallholders are responsible for leaving their site and surrounding area clean and tidy.

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